Parts Requisition / Invoice Forms

Parts Requisition / Invoice Forms

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Two jobs, one department. Parts requisition forms control parts going out to other departments; invoices bill parts going out to customers. Both exist so a part that left the shelf is accounted for somewhere.

On requisitions the question is who needs a copy. 1 part padded forms are a few dollars a pad and fine where the record stays in parts. 2 part carbonless gives the receiving department its own copy, which matters when internal transfers get disputed or when service and parts reconcile against each other. Parts issued without a document are inventory the system still thinks you have, and that gap only surfaces at the annual count with no way to trace it.

On invoicing, the 3 part parts invoice has an extra perforation on Part 2 so price and amount tear away from the customer copy, which is what warranty work and internal transfers need. For computer printed invoicing, laser part invoices come plain or perforated at the same price, so the choice is purely how the sheet gets handled after printing. For parts coming back, the pick up receipt has three copies with fixed destinations, so a return is traceable from the counter through to the credit. One thing a downloaded template cannot do is any of this: an office printer does not produce carbonless paper, so every extra copy has to be photocopied or written out again.

  • Parts Requisition Forms - 27
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    Parts Requisition Forms - 27

    SKU: 617-PK

    Parts Requisition Forms 27 for dealership parts departments. Economical, easy-to-use 1-part padded forms provide control as parts are issued to other departments. 4-1/4"x6", canary paper, 100 sheets...

    $4.99
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  • Parts Pick-up Receipt
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    Parts Pick-up Receipt

    SKU: 6220

    Parts Pick-up Receipt for dealership parts departments. Tracks returned parts and requests for credit. 3-part snap-out carbonless (white, canary, pink), 9-1/8"x5-2/3". Prints in Red and Blue ink...

    $54.99
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  • 3-Part Parts Invoice
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    3-Part Parts Invoice

    SKU: 6210

    3-Part Parts Invoice for dealership parts departments. Detailed invoice with fields for parts, list, net and amount. Part 2 is extra-perforated and excludes price and amount from the customer copy,...

    $26.99
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  • Parts Req. Form-PR-8178-2
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    Parts Req. Form-PR-8178-2

    SKU: 618

    Parts Requisition Form PR-8178-2 for dealership parts departments. Provides control as parts are issued to other departments. 2-part snap-out carbonless (white, white tag), 5-1/2"x9-3/16"...

    $43.99
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  • Laser Part Invoices - Perforated
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    Laser Part Invoices - Perforated

    SKU: 6301

    Laser Part Invoices Perforated (LZR-PT-INV-2) for dealership parts departments. Formatted to be compatible with many of today's computer parts invoicing systems. If your current parts invoice looks...

    $25.99
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  • Laser Part Invoices
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    Laser Part Invoices

    SKU: 6300

    Laser Part Invoices (LZR-PT-INV) for dealership parts departments. Formatted to be compatible with many of today's computer parts invoicing systems. If your current parts invoice looks like one of...

    $25.99
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Parts Requisition and Invoice Forms

Two jobs, one department. Requisitions control parts going out to other departments; invoices bill parts going out to customers. Both exist to make sure a part that left the shelf is accounted for somewhere.

Requisition Forms

When a technician takes a part for a job, something has to record it, or the count on the shelf stops matching the count in the system. Two options, and the difference is whether anyone else needs a copy.

Parts Requisition Forms 27 are 1-part padded forms, 4-1/4in x 6in on canary paper, 100 sheets to a pad. Fields cover owner, date, repair order number, make, model, quantity, part number, article, price, total, ordered by, and foreman. At a few dollars a pad this is the economical option where the form stays in the parts department.

Parts Requisition Form PR-8178-2 is 2-part snap-out carbonless at 5-1/2in x 9-3/16in, white and white tag. The second copy goes with the part or to the receiving department, so both sides hold the same record. Choose this when internal transfers are disputed or when another department needs proof of what it received.

Parts Invoices

The 3-part parts invoice carries fields for parts, list, net and amount. Part 2 is extra-perforated so price and amount can be removed from the customer copy, which is what internal transfers and warranty work need: proof of what was supplied without showing cost.

For computer-printed invoicing, laser part invoices and laser part invoices with perforation are formatted to suit many current parts invoicing systems. The perforated version tears cleanly into sections, so a copy separates without scissors or a straight edge; choose the plain version if your process files the sheet whole. Both are the same price, so the decision is purely about how the document gets handled after printing.

Returns and Credit

The parts pick-up receipt tracks parts coming back and requests for credit, 3-part snap-out carbonless at 9-1/8in x 5-2/3in, printed in red and blue. The three copies have fixed destinations: Part 1 to the customer, Part 2 to accounting, Part 3 stays in the parts department. That is what makes a return traceable from the counter through to the credit being applied, which you then close with a credit memo.

Why Not a Downloaded Template

An office printer cannot produce a carbonless multi-part form. A template gives you one sheet, which means the second and third copies have to be photocopied or re-entered, and a record that is transcribed is a record that can differ from the original. Carbonless forms create every copy in one writing, in the same hand, with the same figures. That is the whole point of the format, and it is not something a PDF can replicate.

Related Parts Forms

See special parts order forms for parts you do not stock, purchase order books and fuel PO books for purchasing, and parts department time cards. Browse all parts forms and books.

FAQ

1-part or 2-part requisition forms?

Ask who needs a copy. 1-part padded forms are the economical choice when the record stays in the parts department. 2-part carbonless gives the receiving department its own copy, which matters when internal transfers get disputed or when service and parts reconcile against each other.

Perforated or plain laser invoices?

They cost the same, so it comes down to handling. Perforated separates cleanly by hand, useful when a section goes to the customer and the rest is filed. Plain suits a process where the sheet stays whole. Check how your current invoice is used before ordering, since switching mid-pack is wasteful.

Can I just print a free template instead?

Not if you need multiple copies. An office printer cannot produce carbonless paper, so a template gives you a single sheet and the other copies have to be photocopied or written out again. Carbonless forms create all copies at once from one writing, which is what makes the record consistent across departments.

How do I give a copy without the price?

Use the 3-part parts invoice. Part 2 is extra-perforated so price and amount tear away from the customer copy, leaving a record of what was supplied without the cost. That covers internal transfers, warranty jobs, and anywhere the recipient should not see your numbers.

Where do the three copies of a pick-up receipt go?

Part 1 to the customer, Part 2 to accounting, Part 3 stays in the parts department. Fixed destinations mean nobody decides in the moment, so a return has a traceable path from the counter to the credit. Pair it with a credit memo book to document the credit once issued.

Why requisition parts internally at all?

Because parts issued without a document are inventory the system still thinks you have. Requisitions are what keep the physical count and the recorded count together, and they attribute the cost to the job or department that used it. Without them, shrinkage shows up at the annual count with no way to trace where it went.