HR & Employment Supplies

HR & Employment Supplies

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Dealership HR covers three separate jobs: hiring people properly, recording the hours they work, and paying commission accurately. Each leaves a paper trail worth keeping straight, because each is the kind of thing that gets examined months later when someone disputes it.

On hiring, the EMP-1 application is written to comply with state and federal fair employment practice laws, though employment law varies by state, so have your attorney confirm it before rolling it out across a group. The file jacket keeps personal data and emergency contacts in one place, which matters on the day you need a contact quickly rather than the day you file it, and the confidentiality agreement is carbonless so both sides keep a copy. Labor law posters are state specific and change with legislation, so check the edition on your wall rather than assuming a kit bought three years ago still satisfies the requirement.

On time cards, the first question decides everything: manual punch clock or computer system. The AA-292-VI suits continuous feed systems only and will not work in a punch clock, which is the most common ordering mistake here. The manual cards are all 3-1/2in wide and differ in height, so measure the rack before choosing, and note that the two sided card holds two pay periods for a small premium. For commission, the voucher is the simpler summary while the compensation report is 2-part carbonless, which is what settles a disagreement six months on.

  • Commission Voucher
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    Commission Voucher

    SKU: 559

    Commission Voucher for car dealerships. Provides a complete summary of all commissions due to a salesperson for each pay period, an accurate way to total sales commissions on each deal...

    $14.99
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  • Time Clock Card TC-292-2 (2 sided)
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    Time Clock Card TC-292-2 (2 sided)

    SKU: 861-2

    Manual Time Clock Card TC-292-2 is the 2-sided version of the TC-292 time clock card, printed on both sides of 125# heavy duty manila stock to accommodate two pay periods per card. The 3-1/2"x9"...

    $33.99
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  • Salesperson's Compensation Report
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    Salesperson's Compensation Report

    SKU: 560

    Salesperson's Compensation Report (Form DSA-231N) for car dealerships. Provides a complete summary of all commissions due to salespersons for each pay period. 11-5/8"x8-1/2", 2-part carbonless...

    $17.99
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  • Employee Confidentiality Agreement
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    Employee Confidentiality Agreement

    SKU: 6125

    Employee Confidentiality Agreement for car dealerships. Helps protect and convey employee confidentiality rules and supports FTC Red Flag Rules compliance. 8-1/2"x11", 2-part carbonless edge-glued...

    $23.99
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  • Employee File Jacket
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    Employee File Jacket

    SKU: 821

    Employee File Jacket (Form 201) for car dealerships. Keeps all employee data in one convenient location. The front includes sections for employee personal data, emergency information, and employment...

    $27.99
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  • Application for Employment
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    Application for Employment

    SKU: 820

    Application for Employment (Form EMP-1) for car dealerships. Designed to strictly comply with State and Federal Fair Employment Practice Laws prohibiting employment discrimination. 4-page form,...

    $22.99
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  • Time Clock Cards AA-292-VI
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    Time Clock Cards AA-292-VI

    SKU: 863

    Time Clock Cards AA-292-VI are designed for continuous-feed time clock computer systems, not manual time clocks. Each 11-1/4"x8-1/2" buff card stock sheet holds 3 time cards across, separated by...

    $43.99
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HR and Employment Supplies

Dealership HR covers three separate jobs: hiring people properly, recording the hours they work, and paying commission accurately. Each has a paper trail worth keeping straight, because each is the kind of thing that gets examined months later when someone disputes it.

Hiring and Employee Records

The Application for Employment (Form EMP-1) is a 4-page form written to comply with state and federal fair employment practice laws prohibiting discrimination. Employment law varies by state and changes over time, so have your attorney confirm it suits your jurisdiction before adopting it across a group.

The Employee File Jacket (Form 201) keeps personal data, emergency contacts and employment history in one place, which matters on the day you need an emergency contact quickly rather than the day you file it.

The Employee Confidentiality Agreement is 2-part carbonless and edge-glued, so the employee keeps a copy and you keep one. It supports FTC Red Flag Rules compliance, which is relevant to any dealership handling customer credit information.

Labor Law Posters

Displaying current federal and state employment notices is a legal requirement for employers, and the notices change as legislation changes. ComplyRight Federal and State Poster Kits are attorney-approved and state-specific, covering mandatory state notices alongside the required federal ones.

The thing to watch is currency. A poster kit bought three years ago may no longer reflect what is required now, and an out-of-date poster provides no protection. Check the version you have on the wall rather than assuming it is still valid.

Time Cards

Five options, and the first question decides everything: manual punch clock or computer system?

The AA-292-VI is for continuous-feed time clock computer systems only. Each 11-1/4in x 8-1/2in buff sheet carries 3 cards across. It will not work in a manual punch clock, and ordering it for one is the most common mistake in this category.

For manual punch clocks, all four cards are 125# heavy duty manila in black ink at 3-1/2in wide, differing in height:

  • TC-1 at 8-1/2in, the most compact
  • TC-292 at 9in, single sided
  • TC-292-2 at 9in, printed both sides
  • TC-57 at 10-1/2in, the tallest, with the most vertical space for entries

Measure the rack before ordering. A card that does not fit the holder is useless however good the price.

The Two-Sided Card Is Worth the Difference

The TC-292-2 is printed on both sides and holds two pay periods per card, so you buy half as many cards across a year. The premium over the single-sided TC-292 is small relative to that, and there is a second benefit: fewer card changes means fewer opportunities for a card to go missing mid-period.

The case for single-sided is a clean break at each pay period, which some payroll processes prefer.

Commission and Compensation

Two forms cover salesperson pay. The Commission Voucher summarises commissions due for a pay period and totals them per deal. The Salesperson's Compensation Report (Form DSA-231N) is 11-5/8in x 8-1/2in and 2-part carbonless, so both the salesperson and the office retain a copy.

The carbonless copy is the practical difference. A commission dispute six months on is settled quickly when both parties signed the same document and each kept a copy.

Related Office Supplies

See auto dealer employment forms and supplies, work and employee time cards, and car dealership accounting forms. For time cards used in the parts department, see parts department time cards. At year end, see W-2 kits and W-3 transmittal and 1099 kits. Browse all office supplies.

FAQ

Which time card fits our clock?

Measure the existing card and the rack. All four manual cards are 3-1/2in wide and differ in height from 8-1/2in to 10-1/2in, so the rack is usually the constraint. If your system is computerised rather than a punch clock, you need the AA-292-VI instead, which is not interchangeable with manual cards.

Single-sided or two-sided cards?

The two-sided TC-292-2 holds two pay periods, so you use half as many cards over a year for a modest premium. Choose single-sided if your payroll process prefers a fresh card each period.

How often should labor law posters be replaced?

Whenever the underlying notices change, which happens more often than most dealerships check. An outdated poster does not satisfy the display requirement. Check the edition on your wall against the current state-specific kit, and order by state rather than assuming one kit covers multiple locations.

Commission Voucher or Compensation Report?

Whether you need a retained copy. The Commission Voucher is the simpler and cheaper summary. The Compensation Report is 2-part carbonless, so the salesperson keeps one copy and the office keeps the other, which is what settles a disagreement later.

Will this employment application work in our state?

The EMP-1 form is written to comply with state and federal fair employment practice laws, but employment law varies by state and changes. Have your attorney review it before rolling it out, particularly if you operate in more than one state.

Why use a printed employee file jacket?

Because it prompts for what you will actually need. The Form 201 jacket carries personal data, emergency contacts and employment history on the front, so the information is in one place rather than distributed through a folder. It matters most in an emergency, when nobody has time to search.