Motorcycle Repair Orders

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The repair order is the spine of a service department: it records what the customer asked for, what was authorised, what the technician did and what gets billed. All four motorcycle repair orders here cost the same, so the choice is format, not price.

Length first. The RO-600-3 is compact at 8-1/2in x 7-5/8in and suits straightforward powersports work: a service, a tyre, a diagnosis. The RO-664-3 is full size at 8-1/2in x 11-5/8in with room for several labour operations. Then copies: three parts covers customer, file and technician, while the RO-665-4 adds a buff tag copy that stays with the machine, which on a floor holding a dozen similar bikes is what stops the wrong one going out.

One more variable. Three of these are NCR carbonless; the RO-546H uses traditional carbon interleaving, which gives darker lower copies and is worth taking if your file copies come back faint. Custom imprinting puts your name and number on a document the customer often keeps with the bike's records for years. Around the RO itself, the Pre Service Check In gets the complaint in the rider's own words before an advisor interprets it, and night drop envelopes hold a key with a remote for machines left before opening.

  • Service Appointment Form
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    Service Appointment Form

    SKU: 167

    Service Appointment Form is a 6-part snap-out scheduling form for dealership service departments. Each set covers a full work week: one sheet per day, Monday through Saturday, printed in blue and red...

    $71.99
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  • Repair Order RO-665-4
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    Repair Order RO-665-4

    SKU: 7389

    Repair Order RO-665-4 is a 4-part snap-out carbonless repair order for service departments that route copies to four parties: White customer copy, Canary file copy, Pink technician copy, and Buff Tag...

    $39.99
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  • Repair Order RO-664-3
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    Repair Order RO-664-3

    SKU: 7388

    Repair Order RO-664-3 is a full-size 3-part snap-out carbonless repair order at 8-1/2"x11-5/8", providing more line space for complex repairs with multiple labor operations than the shorter RO-600-3...

    $39.99
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  • Odometer Repair Label
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    Odometer Repair Label

    SKU: 745

    Odometer Repair Label is a 1-1/2"x4" white adhesive label for use when a vehicle's odometer has been repaired or replaced. Federal regulations require dealers to affix a disclosure label to the left...

    $9.99
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  • Repair Estimate Form 45
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    Repair Estimate Form 45

    SKU: 9100

    Repair Estimate Form 45 for dealership service departments. A quick, easy way to write up a repair estimate on the spot. 8-1/2"x11", 20# white paper, padded, 50 sheets per pad. Sold 2 pads per pack...

    $15.99
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  • Repair Order RO-546H
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    Repair Order RO-546H

    SKU: 7390

    Repair Order RO-546H is a 3-part snap-out repair order using traditional carbon interleaved construction rather than NCR carbonless chemistry. Carbon interleaved sheets produce darker, crisper copies...

    $39.99
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  • Repair Order RO-600-3
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    Repair Order RO-600-3

    SKU: 7387

    Repair Order RO-600-3 is the compact 3-part snap-out carbonless repair order in the family, at 8-1/2"x7-5/8", shorter than the full-size RO-664-3 (8-1/2"x11-5/8"). The shorter format suits simpler...

    $39.99
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  • Pre-Service Check In
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    Pre-Service Check In

    SKU: 7280

    Pre-Service Check In is a 1-part padded form handed to customers to complete in their own words while waiting for a service advisor. By capturing the customer's service concerns before the advisor...

    $16.99
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  • Daily Service Record Book
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    Daily Service Record Book

    SKU: 168

    Daily Service Record Book is a coil-bound dealership service record for tracking repair appointments, authorizing additional repairs, and maintaining a combined record of both in one book. At...

    $19.99
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  • Service Dispatcher System Sheet
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    Service Dispatcher System Sheet

    SKU: 163

    These large route sheets are padded and offer a great way to track the progress and types of repairs on a daily basis. This dispatch system has the most common repairs listed and allows you to keep...

    $19.99
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Motorcycle Repair Orders

The repair order is the spine of a service department. It records what the customer asked for, what was authorised, what the technician did, and what gets billed. Get the format right and the rest of the paperwork follows.

Choosing a Repair Order

All four repair orders cost the same, so pick on format rather than price. Two questions decide it: how long is a typical job, and how many people need a copy.

Length. The RO-600-3 is the compact format at 8-1/2in x 7-5/8in. The RO-664-3 is full size at 8-1/2in x 11-5/8in, with more line space for jobs carrying several labour operations. Powersports work is often simpler than car work, so the compact format suits many motorcycle departments, but if your ROs regularly run out of lines, take the full size.

Copies. Three parts covers customer, file, and technician. The RO-665-4 adds a fourth: white to the customer, canary to the file, pink to the technician, and a buff tag copy that stays with the unit. On a floor holding a dozen similar bikes, the tag copy is what stops the wrong machine going out.

Carbonless or carbon. Three of these are NCR carbonless. The RO-546H uses traditional carbon interleaving, which produces darker, crisper copies on the lower sheets. Worth considering if your technicians write heavily or your file copies come out faint.

Custom imprinting is available on the RO-664-3 with your name, logo and contact details, priced per form.

Before the Repair Order

The Pre-Service Check In is a padded form the customer completes in their own words while waiting. It produces a better description of the fault than a summarised one, and it is their account in their handwriting if the job is later disputed. The Repair Estimate Form 45 handles quick estimates written on the spot, 50 sheets per pad, 2 pads per pack.

Running the Day

The Service Appointment Form is a 6-part snap-out set covering a full week, one sheet per day Monday to Saturday. The Daily Service Schedule and Service Dispatcher System Sheet are padded route sheets for tracking jobs through the day, the dispatcher version listing common repairs so work can be assigned without writing each one out.

The Daily Service Record Book is coil bound and combines appointment tracking with authorisation for additional repairs in one book, which suits a smaller department where one person handles both.

After Hours Drop-Off

Service estimate and parts return night drop envelopes are 6in x 9in on heavy-duty 24# white wove stock, large enough for a key with a remote, also available in 500 boxes and custom imprinted. Useful for riders dropping a bike before opening, and for parts returns coming back outside counter hours.

Odometer Disclosure

The Odometer Repair Label is a 1-1/2in x 4in adhesive disclosure label for use when an odometer has been repaired or replaced. Federal odometer disclosure rules specify where such a label is affixed, and that specification is written around vehicles with a door frame. If you need to apply one to a motorcycle, confirm the correct handling with your state DMV or your attorney rather than assuming the automotive placement carries over.

Related Motorcycle Supplies

See motorcycle service stickers for the reminder that goes out with the unit, motorcycle key tags for units in the shop, and all motorcycle dealer supplies. For the full automotive range, see repair order forms and car service forms.

FAQ

Compact or full size repair order?

Count the lines a typical job uses. The compact RO-600-3 suits straightforward powersports work: a service, a tyre, a diagnosis. The full-size RO-664-3 gives more room for jobs with several labour operations. They cost the same, so there is no penalty for taking the larger one if you are unsure.

Do we need 3-part or 4-part?

Three parts covers customer, file, and technician. The 4-part RO-665-4 adds a buff tag copy that stays with the machine. On a shop floor with several similar bikes in for similar work, that tag is the thing that prevents a mix-up at collection.

Carbonless or carbon interleaved?

Carbonless is cleaner to handle and is what most departments use. Carbon interleaved produces darker, crisper lower copies, which matters if your file copies come back faint or your technicians write lightly. Same price either way.

Why have the customer write the complaint themselves?

Riders describe symptoms in useful detail, often more usefully than a summary captures. The Pre-Service Check In gets that description in their own words and handwriting before an advisor interprets it, which produces better diagnosis and a cleaner record if the work is questioned later.

Is custom imprinting worth it on repair orders?

The customer keeps a copy of every RO you write, often filing it with the bike's records for years. A custom imprinted RO carries your name and number into that file. Priced per form, so unit cost falls with quantity.

Do we need night drop envelopes for bikes?

Less often than a car store, but riders do drop machines early or leave them after hours, and parts returns arrive outside counter hours. The 100 pack is a low-commitment way to find out whether your customers use it before committing to a 500 box.