Repair Order Forms

Repair Order Forms

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A repair order is the legal and financial record of work performed, and it has to exist in signed copies at the moment the customer approves the job. Two decisions drive the choice here: how many parties need a copy, and whether your DMS prints the form or you write on it.

For handwritten multipart, count copies first. The RO 600 3 is the compact three part at 8-1/2in x 7-5/8in for simpler jobs, the RO 664 3 the full size three part at 11-5/8in with room for several labour operations, and the RO 665 4 adds a fourth copy where paperwork routes to four parties. Running out of lines mid write up is the usual reason a shop moves up a size. The RO 546H is the outlier, using carbon interleaved construction rather than NCR chemistry for darker copies that survive filing and scanning.

If your DMS prints the form, plain laser repair orders are unprinted 20# stock your software fills. Autosoft dealerships have two purpose built options: soft copy service invoices guaranteed to align with no adjustment, and hard copy service orders on cardstock for technicians to record work on the shop floor. Most formats are also available crash imprinted with your name and logo, priced per unit rather than per pack. See also job time tickets, whose flags apply to the repair order itself.

  • Laser Cut Sheets - Blue
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    Laser Cut Sheets - Blue

    SKU: 7392

    Laser Cut Sheets Blue are 20# white laser paper with a blue screen-printed design, sized 8-1/2"x11" for standard letter format. Print dealership letters, invoices, service communications, and...

    $21.99
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  • Plain Laser Repair Orders
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    Plain Laser Repair Orders

    SKU: 7393

    Plain Laser Repair Orders (Form LZR-RO) are an economical 1-part laser paper alternative to multi-part carbonless repair orders. The form is unprinted plain white 20# laser stock, your DMS software...

    $21.99
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  • Repair Order RO-665-4
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    Repair Order RO-665-4

    SKU: 7389

    Repair Order RO-665-4 is a 4-part snap-out carbonless repair order for service departments that route copies to four parties: White customer copy, Canary file copy, Pink technician copy, and Buff Tag...

    $39.99
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  • Repair Order RO-664-3
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    Repair Order RO-664-3

    SKU: 7388

    Repair Order RO-664-3 is a full-size 3-part snap-out carbonless repair order at 8-1/2"x11-5/8", providing more line space for complex repairs with multiple labor operations than the shorter RO-600-3...

    $39.99
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  • Laser Cut Sheets - Red
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    Laser Cut Sheets - Red

    SKU: 7391

    Laser Cut Sheets Red are 20# white laser paper with a red screen-printed design, sized 8-1/2"x11" for standard letter format. Print dealership letters, invoices, service communications, and customer...

    $21.99
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  • Repair Order RO-546H
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    Repair Order RO-546H

    SKU: 7390

    Repair Order RO-546H is a 3-part snap-out repair order using traditional carbon interleaved construction rather than NCR carbonless chemistry. Carbon interleaved sheets produce darker, crisper copies...

    $39.99
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  • Repair Order RO-600-3
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    Repair Order RO-600-3

    SKU: 7387

    Repair Order RO-600-3 is the compact 3-part snap-out carbonless repair order in the family, at 8-1/2"x7-5/8", shorter than the full-size RO-664-3 (8-1/2"x11-5/8"). The shorter format suits simpler...

    $39.99
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Vehicle Rental and Loaner Agreement Forms

Every loaner that leaves the service drive is a dealership vehicle in someone else's hands. The agreement is what establishes who is responsible for fuel, mileage, damage, and insurance while it is gone, and what you produce when any of those becomes a question.

4-Part Agreements

Four parts distribute copies to the customer, the service file, accounting, and the department keeping the vehicle record, all from one signature. The Rental Agreement RAC and Rental Agreement CFD-252-PA4 are both 4-part snap-out carbonless loaner and courtesy car agreements with every billable item itemized. The SLA-252 service loaner agreement is the TruForm 4-part version, 100 per pack.

2-Part Legal Size

The Vehicle Use Agreement is a TruForm 2-part edge-glued form at 8-1/2in x 14in legal size, printed in black. The larger sheet gives more room for terms and itemized charges than a letter-size form, which suits dealerships with longer loaner terms or more detailed conditions. Two parts covers the customer copy and your file copy.

Custom Imprinted

The custom imprinted CFD-252-PA4 adds your dealership name, logo, and contact information to the standard form. It is priced per unit rather than per pack, so the total depends on run size. On a document a customer signs and keeps, your name on the form reads as a properly run department rather than a generic photocopy.

What the Agreement Should Capture

At minimum: who is taking the vehicle and their licence details, which vehicle and its mileage out, the expected return date, fuel expectations, who carries insurance during the loan, and what the customer is liable for. All the forms here itemize charges line by line, which matters because an unitemized total is the part customers dispute.

Requirements differ by state, particularly on insurance disclosure and liability limits, so confirm what applies in yours before standardizing on a form. If your state or your insurer requires specific wording, a custom imprinted form can carry it.

Related Service Forms

For short-term substitute vehicles during a repair, see the substitute vehicle agreement, which includes the insurance protection disclaimer. See also repair order forms for the work the loaner covers, vehicle inspection forms for documenting condition at handover, and service key tags for the keys. Browse all car service forms.

FAQ

How many parts do I need?

Count who needs a copy. Four parts covers the customer, the service file, accounting, and the vehicle record, which suits dealerships running loaners as a managed fleet. Two parts covers the customer and your file, which is enough where loaners are occasional and handled by one department.

What is the difference between a loaner and a rental agreement?

In practice the same form covers both. A loaner or courtesy car is provided free while the customer's vehicle is in service; a rental is charged. Either way the agreement establishes responsibility for the vehicle, which is why our forms itemize every billable item whether or not you intend to bill any of them. A zero-charge line is still a documented expectation.

Why does itemizing charges matter?

Because disputes are about specifics, not totals. A customer who returns a loaner three-quarters empty and sees a fuel charge on a line they initialled has nothing to argue with. An unitemized total invites the conversation you are trying to avoid, and it is harder to defend if it goes further.

Should the form carry our dealership name?

It helps. The custom imprinted version puts your name, logo, and contact details on a document the customer signs and takes with them, which reads as a properly run department. It also means they know who to call about the loaner rather than searching for a number.

Legal size or letter size?

The legal size 8-1/2in x 14in form gives more room for terms and itemized charges. Choose it if your agreement carries detailed conditions or longer loan periods. Letter-size 4-part forms suit standard courtesy car terms and file more easily alongside the rest of the repair order paperwork.

Do these meet my state's requirements?

These forms capture the terms commonly used in dealership loaner and rental agreements, including itemized charges and return conditions. Requirements vary by state and by insurer, particularly around insurance disclosure and liability. Confirm what applies to your dealership before standardizing, and consider a custom imprinted form if specific wording is required.