Auto Service Dispatch Tags

Auto Service Dispatch Tags

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A dispatch tag is the number that ties three things together: the vehicle in the bay, its keys on the board, and the claim check in the customer's hand. Matching numbers mean anyone can find any of the three without asking around, which is the whole point on a drive running forty cars a day.

The RL 78 shows the format: 7in x 6in manila, bold numbers printed green one side and red the other, hung from the mirror, with the lower left detaching as a key tag and the lower right as the customer's claim check. From there the choice is visibility and durability. Long tags at 5-1/2in x 8-1/2in hang lower and stay readable past headrests and visors where a standard tag disappears. Heavy stock suits shops where tags get handled hard, and white dispatch numbers are the economical option.

Two variations worth knowing. Four part tags add a file copy so the department keeps the number after the vehicle has gone, which matters if you reconcile dispatch numbers against repair orders at day end. Coloured tags come in five stock colours for team concept departments, so a manager crossing the shop sees which team owns which vehicle without reading a number. Five of the eleven are also available custom printed with your artwork and your own sequential numbering, priced per tag.

  • White Service Dispatch Numbers
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    White Service Dispatch Numbers

    SKU: SDN-3 / 4DN-4

    White Service Dispatch Numbers are economical dealership service tags used to link a vehicle, its key tag, and the customer claim check throughout the service process. At 5-1/2"x6-1/2" on 100# white...

    $79.99
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  • RL-78 - 3 & 4 Digit Dispatch Numbers
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    RL-78 - 3 & 4 Digit Dispatch Numbers

    SKU: RL-78

    RL-78 Service Dispatch Numbers for dealership service departments. Large bold numbers on 7"x6" 100# manila tag stock with a 1-1/4" hole for hanging from a rearview mirror. Prints green on the front...

    $80.99
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  • Long Service Dispatch Numbers
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    Long Service Dispatch Numbers

    SKU: 205

    Long Service Dispatch Numbers are dealership service tags in a tall 5-1/2"x8-1/2" format designed for greater visibility when hanging from a rearview mirror in a busy service bay. The extra height...

    $95.99
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  • 4-Part Service Dispatch Numbers
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    4-Part Service Dispatch Numbers

    SKU: 2710-1

    4-Part Service Dispatch Numbers are HeavyBRITE dealership service tags, the largest and thickest dispatch numbers in the family. At 6-1/2"x8" on 150# stock with a 1-1/2" hole, they hang visibly from...

    $102.99
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  • Colored Dispatch Number Tags
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    Colored Dispatch Number Tags

    SKU: 230-PP

    Colored Dispatch Number Tags are economical dealership service dispatch tags in five stock colors for team-concept service departments. Color-coded dispatch systems assign each vehicle to a...

    $95.99
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Auto Service Dispatch Tags

A dispatch tag is the number that ties three things together: the vehicle in the bay, its keys on the board, and the claim check in the customer's hand. Matching numbers mean anyone can find any of the three without asking around, which is the whole point on a drive running forty cars a day.

How a Dispatch Tag Works

The RL-78 is the standard and shows the format clearly. It is 7in x 6in on 100# manila stock, printed with large green numbers on one side and red on the other, with a hole and slit at the top to hang from the rearview mirror. The lower left section detaches as a key tag, with space on the back for customer name, repair order number, and licence. The lower right is the customer's claim check, with fields for the advisor's name and RO number. Available in 3 and 4 digit numbering, sold in 1000s from 000 through 9999, made in the USA.

Choosing a Format

Visibility is the first question. Long service dispatch numbers are taller at 5-1/2in x 8-1/2in so the number reads across a busy bay where a standard tag disappears behind a headrest. Heavy stock HSSP dispatch numbers are large American-made tags built for shops where tags get handled hard. White service dispatch numbers are the economical option at 5-1/2in x 6-1/2in on 100# white stock.

Four Parts Instead of Three

4-part service dispatch numbers add a fourth section for a file copy, so the department keeps a record of the number after the vehicle has gone and the customer has taken their claim check. They are HeavyBRITE tags at 6-1/2in x 8in on 150# stock with a 1-1/2in hole, the largest and thickest in the range. Worth it if you reconcile dispatch numbers against repair orders at the end of the day.

Colour Coding

Colored dispatch number tags come in five stock colours and exist for team-concept service departments, where each team or lane is assigned a colour. A manager crossing the shop can see which team owns which vehicle without reading a single number, which is what makes a team system work in practice rather than on paper.

Custom Printed

Custom tags carry your dealership artwork, logo, and sequential numbering, priced per tag rather than per pack. Choose the custom RL-78 at 7in x 6in on 100# manila, the custom white version, the custom long format for extra visibility, or custom heavy stock side padded numbers, American-made with the numbers padded down the left edge.

The custom AdVer-Tag dispatch mirror hang tag goes further: at 5-1/2in x 11-3/4in on 100# white paper it does the dispatch job while carrying your advertising, so a tag that would otherwise be thrown away works as a promotion while it hangs in the vehicle.

Related Service Supplies

Dispatch tags work alongside service key tags for the keys themselves, repair order forms for the work, and job time tickets for labor tracking. See also service department route sheets, custom oil change stickers, and all auto dealer service supplies.

FAQ

What does a dispatch tag actually do?

It carries one number across three places: a tag hanging in the vehicle, a detachable key tag on the keyboard, and a claim check the customer keeps. Anyone can then match a set of keys to a car, or a customer at the counter to the right vehicle, without hunting. The RL-78 is the standard format.

Do I need 3-part or 4-part tags?

Three parts covers vehicle, keys, and customer, which is enough for most shops. Four-part tags add a file copy so the department retains the number after the vehicle leaves. Choose four-part if you reconcile dispatch numbers against repair orders, or if you need a record of which number went to which job.

Why use coloured tags?

For team-concept departments. Assign a colour per team or lane and anyone can see which team owns a vehicle from across the shop, without walking over to read a number. Colored dispatch tags come in five stock colours, and some dealerships also use colour to separate express lane work from main shop.

Which size should I order?

If numbers are hard to read across the bay, go taller. Long tags at 5-1/2in x 8-1/2in hang lower and stay visible past headrests and sun visors. 4-part tags at 6-1/2in x 8in are the largest. Standard tags are fine in smaller shops where everything is within sight.

Stock or custom printed?

Stock tags ship ready to use and are priced by the pack. Custom tags carry your artwork, logo, and your own sequential numbering, priced per tag so cost falls with quantity. Custom is worth it if your numbering needs to match a system you already run, or if tags reach customers and should look like yours.

Can a dispatch tag do anything else?

The AdVer-Tag combines dispatch with advertising on a taller 5-1/2in x 11-3/4in tag. The vehicle already has to carry a tag through the whole service visit, so the space is free: a service special or a referral offer sits in front of the customer while they wait, on paper you were buying anyway.