Used Car Forms, Lot Forms

Used Car Forms, Lot Forms

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Simplify your sales process with essential car lot supplies like used vehicle appraisal books, inventory cards, trade-in forms, and record envelopes. Dealermarket offers high-quality used car forms that help streamline documentation and boost your dealership’s organization from the lot to the office.

  • Used Car Record Book (Police Book)
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    Used Car Record Book (Police Book)

    SKU: 8360

    This maroon hardcover Used Car Record Book, commonly referred to as a Police Book, gives your dealership a simple, organized method for tracking used vehicle transactions. Required by law in some...

    $64.99
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  • Used Vehicle Inventory Card
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    Used Vehicle Inventory Card

    SKU: 798

    The Used Vehicle Inventory Card is a 2-part patterned carbon card that captures both accounting and sales information for each used vehicle in your inventory. Patterned carbon means Part 1 records...

    $38.99
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  • Used Vehicle Order Books
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    Used Vehicle Order Books

    SKU: 8339

    Used Vehicle Order Books can serve as a worksheet during negotiation or as a final sales agreement at point of sale. Each book includes a heavy-duty wraparound cover to prevent write-through when...

    $17.99
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  • Used Vehicle Appraisal Form
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    Used Vehicle Appraisal Form

    SKU: 8337

    Used Vehicle Appraisal Form is a 3-part snap-out carbonless form for evaluating used vehicles at purchase or trade-in. Printed in blue ink on White, Canary, and White Tag stock, the heavier White Tag...

    $29.99
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  • "AS-IS" Dealer Warranty Disclaimer
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    "AS-IS" Dealer Warranty Disclaimer

    SKU: 8246

    The "AS-IS" Dealer Warranty Disclaimer form provides written proof of the customer's acceptance of a vehicle sold without warranty, protecting your dealership from future claims. 2-part edge-glued...

    $19.99
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  • Used Car Record Envelope
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    Used Car Record Envelope

    SKU: 5420-100

    Used Car Record Envelope is a heavy 100# buff stock envelope for used car departments and pre-owned vehicle record filing. The 1/2" extension allows the envelope to accommodate a full document stack...

    $39.99
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  • Used Car Inventory Card
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    Used Car Inventory Card

    SKU: 796

    Used Car Inventory Card is a compact 2-part snap-out carbonless card for tracking used vehicle inventory at the lot level. The Green and White Tag color scheme makes the original and retained copy...

    $17.99
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Used Car Forms and Lot Forms

Used inventory carries paperwork new inventory does not. Every unit has to be appraised, its condition documented, its cost tracked through reconditioning, and its sale disclosed properly. These are the forms that handle it, in carbonless multi-part formats that produce a signed record for the file and a copy for the customer.

Appraisal and Trade-In

Appraise on the lot rather than back at the desk. Three portable appraisal books cover it: Form #299, Form #TC-47, and the larger Form #298 at 4-1/4in x 8-1/2in. All are 3-part snap-out, with part 3 staying bound as your permanent record and a heavy wraparound cover to stop write-through. For a loose-form version, the used vehicle appraisal form is 3-part carbonless on white, canary, and heavier white tag stock. When a trade needs its condition disclosed as well as valued, the trade-in vehicle appraisal and disclosure form combines both on one 3-part form.

Inventory Tracking

Track units from acquisition through sale. The used vehicle inventory card is a 2-part patterned carbon card capturing both accounting and sales information, so each department gets the fields it needs from a single entry. The used car inventory card is the compact 2-part snap-out version for lot-level tracking, with a green and white tag color scheme that keeps the original and retained copy visually distinct.

Negotiation and Sale

Used vehicle order books work as a worksheet while you negotiate and as the final sales agreement at the point of sale, with a wraparound cover to prevent write-through. For the sale itself, the AS-IS dealer warranty disclaimer is a 2-part edge-glued form giving written proof the customer accepted a vehicle sold without warranty. That works alongside, not instead of, the window-posted AS IS buyers guide, which is separately required on used vehicles.

Records and Filing

The used car record book, known as a police book, is a bound hardcover register of used vehicle transactions and is required by law in some states. For the deal file itself, the used car record envelope is heavy 100# buff stock with a 1/2in extension to take a full document stack.

Related Supplies

See AS IS buyers guides for required used vehicle window disclosure, car dealership sales forms for purchase agreements and odometer statements, and vehicle deal jackets for filing completed deals. For lot-level inventory marking, see stock inventory stickers.

FAQ

Which appraisal book should I order?

All three are 3-part snap-out books that fit in a jacket pocket, so the difference is size and price. Form #299 is the most economical, Form #TC-47 sits in the middle, and Form #298 at 4-1/4in x 8-1/2in gives the most writing room. If you would rather use loose forms than a bound book, see the used vehicle appraisal form.

What is a police book and do I need one?

The used car record book is a bound register of used vehicle transactions, called a police book because law enforcement and state regulators may ask to inspect it. Some states require licensed dealers to keep one, and a bound book with sequential pages is harder to alter than a digital file, which is the point. Check your state's dealer licensing requirements before assuming your DMS records are sufficient.

Is the AS-IS disclaimer the same as a buyers guide?

No, and you generally need both. The AS IS buyers guide is the window form displayed on the vehicle before sale. The AS-IS dealer warranty disclaimer is a signed form in the deal file recording that the customer accepted the vehicle without warranty. One informs the shopper; the other documents their acknowledgment.

What is the difference between the two inventory cards?

The used vehicle inventory card is a 2-part patterned carbon card that captures accounting and sales information together, so different fields transfer to different copies. The used car inventory card is a compact 2-part snap-out for lot-level tracking, in green and white tag stock. Choose the first if accounting needs its own copy, the second for simple lot tracking.

Why use carbonless forms for appraisals?

An appraisal is a number you gave a customer, and it gets disputed. A 3-part carbonless form produces the customer's copy, the desk's copy, and the bound record from one writing, all matching. If the numbers on a trade are questioned weeks later, a retained copy in the appraiser's own handwriting settles it.

Do you have record envelopes specifically for used inventory?

Yes. The used car record envelope is 100# buff stock with a 1/2in extension, sized for the fuller document stack a used deal generates once recon, appraisal, and disclosure paperwork are included. For the wider range of formats and colors, see vehicle deal jackets.