Work and Employee Time Card

Work and Employee Time Card

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One question settles which card you need, and getting it wrong is the most common ordering mistake here: manual punch clock or computer system? The AA-292-VI is built for continuous feed time clock computer systems, three cards across an 11-1/4in x 8-1/2in sheet, and will not work in a manual punch clock. Everything else on this page is for manual punch in and punch out.

The manual cards are all 125# heavy duty manila at 3-1/2in wide and differ in height, from the compact TC-1 at 8-1/2in to the TC-57 at 10-1/2in. Width is constant, so the rack is the constraint: measure before ordering. Height is about writing space, which matters where staff punch separate lunch breaks, since cramped entries are what produce payroll queries later.

Worth considering the two sided TC-292-2, which carries two pay periods on one card and halves annual card usage for a small premium over the single sided version. Fewer card changes also means fewer chances for a card to disappear mid period. And the 25 pocket steel rack does something a drawer does not: an empty pocket at the end of a shift gets noticed. It holds job tickets as well, so a service department can run one rack type at the clock and the write up desk.

  • Time Clock Card TC-292-2 (2 sided)
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    Time Clock Card TC-292-2 (2 sided)

    SKU: 861-2

    Manual Time Clock Card TC-292-2 is the 2-sided version of the TC-292 time clock card, printed on both sides of 125# heavy duty manila stock to accommodate two pay periods per card. The 3-1/2"x9"...

    $33.99
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  • Time Clock Cards AA-292-VI
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    Time Clock Cards AA-292-VI

    SKU: 863

    Time Clock Cards AA-292-VI are designed for continuous-feed time clock computer systems, not manual time clocks. Each 11-1/4"x8-1/2" buff card stock sheet holds 3 time cards across, separated by...

    $43.99
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  • Job Ticket/Time Card Rack
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    Job Ticket/Time Card Rack

    SKU: 7003

    Job Ticket and Time Card Rack for dealership service departments. This versatile rack holds job tickets or time cards. Gray steel, wall-mounted. 25 pockets. Sold individually. Quick Ship 24-48 hours...

    $84.99
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Work and Employee Time Cards

One question settles which card you need, and getting it wrong is the most common ordering mistake here: manual punch clock or computer system?

The AA-292-VI is for continuous-feed time clock computer systems only. Each 11-1/4in x 8-1/2in buff card stock sheet carries 3 cards across, separated for feeding. It will not work in a manual punch clock.

Everything else here is for manual punch-in and punch-out clocks.

The Manual Cards

All are 125# heavy duty manila in black ink at 3-1/2in wide. They differ in height and in whether they print one side or two.

  • TC-1, 8-1/2in, the most compact
  • TC-292, 9in, single sided, fits standard racks
  • TC-292-2, 9in, printed both sides for two pay periods per card
  • TC-57, 10-1/2in, the tallest, with the most vertical space for entries

Measure your rack before ordering. Card width is constant, so height is the constraint, and a card that will not seat properly in the holder is no use however good the price.

Two-Sided Is Usually the Better Buy

The TC-292-2 holds two pay periods on one card, so across a year you buy half as many cards. The premium over the single-sided version is modest against that, and there is a second benefit worth more than the saving: fewer card changes means fewer chances for a card to go missing mid-period, which is exactly the gap that causes a payroll dispute.

Single-sided suits a payroll process that prefers a clean break each period, or a department with high turnover where cards rarely last two cycles anyway.

The Rack Matters More Than People Expect

The Job Ticket and Time Card Rack is gray steel, wall-mounted, with 25 pockets, and it holds job tickets as well as time cards.

Two practical points. The 25-pocket capacity is your headcount limit per rack, so a department with more than 25 people needs a second. And because it takes job tickets too, a service department can use the same rack type at the write-up desk and at the clock, which keeps one supplier and one spare on the shelf.

A rack also does something a drawer does not: it makes a missing card visible. An empty pocket at the end of a shift is noticed; a card that never made it back to a drawer is not.

Keeping the Records

Time card retention is a legal requirement rather than good practice. Under federal wage and hour rules, payroll records must be retained for three years, and the supplementary records on which wage computations are based, which includes time cards, for two years. Some states require longer.

Check your own state's rule rather than assuming the federal minimum covers you, and confirm with your attorney or accountant before setting a destruction schedule.

Related Supplies

See auto dealer employment forms and supplies including the attendance tracker, and all HR and employment supplies. For technicians' job time recording, see job time tickets and mechanic sheets. For the parts counter, see parts department time cards. At year end, see W-2 kits and W-3 transmittal. Browse all office supplies.

FAQ

Which card fits our time clock?

First check whether your clock is a manual punch clock or a computer system. Computer systems take the AA-292-VI continuous-feed sheets. Manual clocks take one of the four manila cards, all 3-1/2in wide and varying from 8-1/2in to 10-1/2in tall, so measure the rack to find which height seats correctly.

Single-sided or two-sided?

Two-sided if you want fewer cards and fewer handovers. The TC-292-2 covers two pay periods per card, halving annual card usage for a small premium. Choose single-sided where payroll prefers a fresh card each period.

How long must we keep time cards?

This is a legal requirement, not a preference. Federal wage and hour rules call for payroll records to be kept three years and the underlying records including time cards two years. Some states impose longer periods, so confirm your state's rule with your attorney or accountant before destroying anything.

How many racks do we need?

One 25-pocket rack per 25 people at that clock. If a department is close to the limit, buy the second rack now rather than when you hire, since a card with nowhere to go tends to end up on a desk and then lost.

Can the rack hold job tickets too?

Yes. The rack takes job tickets or time cards, which is useful in a service department running both. One rack type for both purposes means one spare covers either need.

Which card gives the most writing space?

The TC-57 at 10-1/2in, the tallest in the range. Worth choosing where staff record multiple in and out punches a day, such as departments taking separate lunch punches, since cramped cards produce ambiguous entries and ambiguous entries produce payroll queries.