Car Dealership Sales Forms

Car Dealership Sales Forms

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Streamline your car sales process with our essential dealership forms, including the AS IS form, Buyers Order for Car PDF, and Dealership Bill of Sale templates. These documents ensure compliance, transparency, and smooth vehicle transactions. Whether you need a bill of sale from a dealership or forms outlining what forms of payment car dealerships accept, DealerMarket has everything to support your daily operations. Designed for accuracy and efficiency, our forms come in standard or custom formats and ship fast, typically within 24–48 hours.

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  • Custom 3-Part Carbonless Forms
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    Custom 3-Part Carbonless Forms

    SKU: 90CFE3-8.5x11

    Fully customizable 3-part carbonless forms for auto dealerships. We can match any design you need, or our Customer Service Team can help you design your own. For design help, contact Customer Service...

    $0.44
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  • Odometer Disclosure ODOM-CT
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    Odometer Disclosure ODOM-CT

    SKU: 839

    Odometer Disclosure ODOM-CT is a 3-part snap-out carbonless odometer statement sized to align with pre-programmed DMS printers. At 5-2/3"x8-1/4", the ODOM-CT is the most compact form in the odometer...

    $17.99
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  • Car Dealer Purchase Agreement Form
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    Car Dealer Purchase Agreement Form

    SKU: 7382

    A standard 2-part purchase agreement form for car dealerships, sold in packs of 100. Edge-glued for easy pad-style use at the desk. Compatible with all standard dealership systems. Also available:...

    Was:
    $27.99
    $20.99
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  • We Owe 3-Part Form
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    We Owe 3-Part Form

    SKU: 870

    Get it in writing. Avoid missing essential paperwork or other items when delivering a vehicle. These generic We Owe 3-part forms ensure that you and your customer both know what is owed at time of...

    $23.99
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  • Deal Recap Form
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    Deal Recap Form

    SKU: 552

    This Deal Recap Form (Form #RFI-237) is perfect for summarizing any vehicle deal. These F&I Recap forms help document all the necessary information for selling vehicles at your dealership, including...

    $23.99
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  • Plain Odometer Disclosure ODOM-103N
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    Plain Odometer Disclosure ODOM-103N

    SKU: 841-NS

    Plain Odometer Disclosure ODOM-103N is the no-screen version of the ODOM-103N statement, designed for dealerships or states that require scanning or digital submission. Without the blue background...

    $16.99
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  • Avoid Verbal Orders
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    Avoid Verbal Orders

    SKU: 874

    The Avoid Verbal Orders book provides a permanent written record of customer instructions, helping dealerships eliminate misunderstandings in the service department. The wraparound cover lets you...

    $7.99
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  • Vehicle Get Ready Form
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    Vehicle Get Ready Form

    SKU: 8005

    Vehicle Get Ready Form communicates pre-delivery preparation instructions to the detail and service departments, cleaning requirements, accessories to install, and any repairs promised to the...

    $19.99
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  • Wholesale Sales Order
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    Wholesale Sales Order

    SKU: 8017

    Wholesale Sales Order documents dealer-to-dealer vehicle sales, auction transfers, and fleet wholesale transactions, providing a 4-part paper trail for all parties involved in the transfer. The...

    $37.99
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  • Notice to Co-Signer
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    Notice to Co-Signer

    SKU: 7275

    This Notice to Co-Signer form ensures that co-signers fully understand their obligation to pay if the vehicle buyer defaults on payments, a required disclosure in many dealership financing...

    $27.99
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  • Pay off Verification
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    Pay off Verification

    SKU: 5570

    This Payoff Verification pad gives your dealership a simple, documented record of the exact payoff amount and who verified the information, essential for trade-in transactions and financing deals...

    $12.99
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  • We Owe You Owe Form
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    We Owe You Owe Form

    SKU: 872

    The We Owe/You Owe Form documents both sides of a vehicle transaction on a single 3-part form, what the dealership owes the customer and what the customer owes the dealership. Helps prevent disputes...

    $29.99
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  • Agreement to Provide Auto Insurance
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    Agreement to Provide Auto Insurance

    SKU: 4811

    The Agreement to Provide Auto Insurance form documents the buyer's commitment to obtain and maintain insurance on a sold vehicle, protecting the dealership in the event a vehicle is delivered before...

    $28.99
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  • Vehicle Deal Label - 1 Part
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    Vehicle Deal Label - 1 Part

    SKU: 8102

    Vehicle Deal Label 1-Part (Form AA-168 P/A) is a single-ply yellow label with permanent adhesive back, used to identify and track vehicles through the deal process. Sticks directly to the vehicle or...

    $23.99
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  • Vehicle Deal Labels AA-168
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    Vehicle Deal Labels AA-168

    SKU: 8100

    Vehicle Deal Labels AA-168 are 3-part carbon-interleaved labels for tracking vehicles through the deal process. Part 1 has a gummed (moisture-activated) back that adheres to the vehicle after...

    $21.99
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  • Four Square Form
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    Four Square Form

    SKU: 8015

    The Four Square Form provides a structured negotiation worksheet for car dealership sales. The four-quadrant layout covers the key variables of a vehicle deal: selling price, trade-in value, down...

    $14.99
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  • Snap Out Vehicle Invoice 6131-4
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    Snap Out Vehicle Invoice 6131-4

    SKU: 8011

    Snap Out Vehicle Invoice 6131-4 is an easy-to-use 4-part universal vehicle invoice with large areas for vehicle identification, optional equipment, and accessories. Pre-numbered from the factory in...

    $37.99
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  • Vehicle Invoice - VI-131N
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    Vehicle Invoice - VI-131N

    SKU: 8010

    Vehicle Invoice VI-131N is an easy-to-use 4-part universal vehicle invoice with large areas for vehicle identification information, optional equipment, and accessories. Available with custom...

    $37.99
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  • Substitute Vehicle Agreement
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    Substitute Vehicle Agreement

    SKU: 7380

    Substitute Vehicle Agreement documents the terms of a temporary vehicle loan or rental when a customer's vehicle is in for service. The form includes an insurance protection disclaimer establishing...

    $35.99
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Car Dealership Sales Forms

A vehicle sale generates a stack of paperwork, and most of it has to exist in multiple signed copies: one for the customer, one for the file, one for the lender. That is what carbonless multi-part forms do and why dealerships still buy them by the pack. Dealermarket stocks the full set in stock formats and custom printed with your dealership information.

Disclosures

Federal law requires mileage disclosure at transfer of ownership. Odometer disclosure forms and statements come in several formats sized to align with pre-programmed DMS printers: the compact ODOM-CT, the ODOM-65-3 with blue screen, the ODOM-103N with blue screen, and the plain ODOM-103N for states and systems that scan. Financing deals also use the notice to co-signer form and agreement to provide auto insurance forms.

Negotiation and Trade-In

The four square form lays the deal out in four quadrants covering selling price, trade value, down payment, and monthly payment, the standard structure for working a deal at the desk. Vehicle trade-in appraisal forms document what a trade is worth and its condition, and the payoff verification pad records the exact payoff figure and who confirmed it.

The Sale

Car dealer purchase agreement forms formalize the transaction, available as a standard 2-part form in packs of 100, edge-glued for pad-style use. Vehicle invoice forms include the 4-part VI-131N and the snap-out 6131-4, both pre-numbered with room for optional equipment and accessories. For dealer-to-dealer and auction transfers, the wholesale sales order gives a 4-part paper trail.

Commitments and Delivery

Verbal promises are where post-sale disputes start. We Owe forms record what the dealership still owes the customer, with the We Owe You Owe version covering both directions on one form, and due bill forms documenting work promised on a sold vehicle. Avoid verbal orders forms do the same job in the service drive. Before handover, the vehicle get ready form tells detail and service exactly what to clean, install, and repair.

Tracking and Records

Vehicle deal labels and stickers follow a unit through the deal process, available as a 1-part yellow label, a 3-part gummed version, or a 3-part carbon label with permanent adhesive. Summarize the finished deal on the deal recap form.

Service Loaners

Car rental agreement forms and the substitute vehicle agreement document the terms when a customer takes a loaner during service, including the insurance protection disclaimer.

Custom Printed Forms

Custom 3-part carbonless forms carry your dealership information and can reproduce a form you already use, so nothing about your process has to change. See also custom printed deal jackets.

Related Sales Supplies

See AS IS buyers guides for required used vehicle disclosure, vehicle deal jackets for filing the completed deal, addendum stickers for dealer-added equipment, and greeting cards for follow-up.

FAQ

Why buy carbonless forms instead of printing my own?

Because most dealership paperwork needs multiple signed originals at the moment of signature: one for the customer, one for the deal file, one for the lender or the state. A carbonless 3-part or 4-part form produces all of them from a single signature. Printing separate copies means separate signatures, and a file where the copies do not match is a problem years later when someone questions the deal.

Which odometer disclosure form do I need?

All are sized to align with pre-programmed DMS printers. Choose the ODOM-CT if you want the most compact form, the ODOM-65-3 or ODOM-103N with blue screen for easy visual identification of part 1 in a stack, or the plain ODOM-103N if your state or process requires scanning, since the tint can interfere. Confirm your state's current requirements before standardizing.

What is a four square form?

A four square form is a negotiation worksheet divided into four quadrants: selling price, trade-in value, down payment, and monthly payment. It gives the desk a consistent structure for working a deal and keeps all four variables visible at once rather than negotiating them one at a time.

What is the difference between a We Owe and a due bill?

They overlap and some dealerships use the terms interchangeably. A We Owe form records anything promised to the customer after delivery, a second key, an accessory, a repair. A due bill is typically used specifically for work or repairs owed on the sold vehicle. Either way, the point is a signed record so the promise is not disputed later.

Can forms be printed with our dealership name?

Yes. Custom 3-part carbonless forms are printed with your information, and our customer service team can match a form you already use or help design a new one. Several stock forms, including the VI-131N vehicle invoice, are also available in custom versions.

Do you have forms for wholesale and dealer-to-dealer sales?

Yes. The wholesale sales order is a 4-part form built for dealer-to-dealer sales, auction transfers, and fleet wholesale transactions, giving every party in the transfer a copy.