Auto Dealer Employment Forms & Supplies

Auto Dealer Employment Forms & Supplies

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Two different things live in this category: posters you are legally required to display, and forms that protect you when something is disputed later. Both matter, but only one carries a penalty for getting it wrong.

On posters, the choice turns on what each already covers. The State Labor Law Poster is state specific and includes the mandatory federal notices, so for most single location dealerships it is the whole obligation on its own. Coverage overlaps with the poster kits, so tell us your state and location count and we will confirm which one you need rather than selling you both. Federal only posters are available in English and Spanish. Two things to watch: required notices change with legislation, so an out of date poster offers no protection, and each location needs the poster for its own state. Some cities impose further requirements of their own.

The forms side is about having a record when someone disputes something months later. The EMP-1 application is structured to avoid questions fair employment practice laws prohibit, though law varies by state, so have your attorney confirm it before standardising on it. The file jacket keeps personal data and emergency contacts in one place, the confidentiality agreement is carbonless so both sides keep a copy, and on pay, the compensation report is 2-part carbonless where the voucher is the simpler summary.

  • Commission Voucher
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    Commission Voucher

    SKU: 559

    Commission Voucher for car dealerships. Provides a complete summary of all commissions due to a salesperson for each pay period, an accurate way to total sales commissions on each deal...

    $14.99
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  • Salesperson's Compensation Report
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    Salesperson's Compensation Report

    SKU: 560

    Salesperson's Compensation Report (Form DSA-231N) for car dealerships. Provides a complete summary of all commissions due to salespersons for each pay period. 11-5/8"x8-1/2", 2-part carbonless...

    $17.99
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  • Employee Confidentiality Agreement
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    Employee Confidentiality Agreement

    SKU: 6125

    Employee Confidentiality Agreement for car dealerships. Helps protect and convey employee confidentiality rules and supports FTC Red Flag Rules compliance. 8-1/2"x11", 2-part carbonless edge-glued...

    $23.99
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  • Employee File Jacket
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    Employee File Jacket

    SKU: 821

    Employee File Jacket (Form 201) for car dealerships. Keeps all employee data in one convenient location. The front includes sections for employee personal data, emergency information, and employment...

    $27.99
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  • Application for Employment
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    Application for Employment

    SKU: 820

    Application for Employment (Form EMP-1) for car dealerships. Designed to strictly comply with State and Federal Fair Employment Practice Laws prohibiting employment discrimination. 4-page form,...

    $22.99
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  • ComplyRight State Labor Law Poster
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    ComplyRight State Labor Law Poster

    SKU: E10STATE

    ComplyRight State Labor Law Poster for car dealerships. Attorney-approved and state-specific, covering every required state employee notice plus all mandatory federal postings: Federal Minimum Wage,...

    $36.99
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  • Employee Attendance Tracker
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    Employee Attendance Tracker

    SKU: 6110-00

    Employee Attendance Tracker for car dealerships. Keeps accurate attendance records for each employee. 8"x5", 1-part cut sheet, 90# index paper. 50 per pack. Quick Ship 24-48 hours. Browse all Auto...

    $13.99
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Auto Dealer Employment Forms and Supplies

Two different things live in this category. Posters you are legally required to display, and forms that protect you when something is disputed later. Both matter, but only one of them carries a penalty for getting it wrong.

Labor Law Posters

Displaying current federal and state employment notices is a legal requirement for employers. Four options here, and the choice turns on what each one already covers.

The State Labor Law Poster is attorney-approved and state-specific, covering every required state notice plus the mandatory federal postings including federal minimum wage. For most single-location dealerships this one poster is the whole obligation.

The Federal and State Poster Kits are also state-specific and cover state notices plus required federal postings. Coverage between these two overlaps, so tell us your state and how many locations you are covering and we will confirm which one you actually need rather than letting you pay for both.

Federal-only posters are available separately in English and Spanish, both all-in-one and attorney-approved. The Spanish version is worth having wherever you employ Spanish-speaking staff, and some states require notices in additional languages, so check your own state's rule rather than assuming English alone is sufficient.

Posters Go Out of Date

This is the part dealerships get wrong. Required notices change as legislation changes, and an out-of-date poster provides no protection. A kit bought three years ago may no longer satisfy the requirement.

Two habits worth adopting: check the edition on the wall against the current version annually, and order by state for each location rather than assuming one poster covers a group operating across state lines.

Hiring and Employee Records

The Application for Employment (Form EMP-1) is a 4-page form written to comply with state and federal fair employment practice laws prohibiting discrimination. Employment law varies by state, so have your attorney confirm it suits your jurisdiction before standardising on it.

The Employee File Jacket (Form 201) holds personal data, emergency information and employment history on the front, which is what you want on the day someone needs an emergency contact rather than the day you file it.

The Employee Confidentiality Agreement is 8-1/2in x 11in, 2-part carbonless and edge-glued, so employee and employer each retain a copy. It supports FTC Red Flag Rules compliance, which applies to dealerships handling customer credit information.

Attendance

The Employee Attendance Tracker is 8in x 5in on 90# index stock, 50 per pack, single part, and ships in 24 to 48 hours. It records attendance per employee independently of the punch clock, which is what you reach for when a pattern needs documenting rather than when hours need totalling. For hours, see work and employee time cards.

Commission and Compensation

The Commission Voucher summarises commissions due per pay period and totals them by deal. The Salesperson's Compensation Report (Form DSA-231N) is 11-5/8in x 8-1/2in and 2-part carbonless.

The carbonless copy is the difference worth paying for. Commission disputes surface months later, and they are settled quickly when both parties signed the same document and each kept a copy.

Related Office Supplies

See HR and employment supplies, time cards, and car dealership accounting forms. At year end, see W-2 kits and W-3 transmittal and 1099 kits and 1096 transmittal. Browse all auto dealer office supplies.

FAQ

Which poster do we actually need?

Usually one state-specific poster per location. The State Labor Law Poster covers required state notices plus the mandatory federal ones, so it often satisfies the whole obligation on its own. Call us with your state and location count before ordering, since the options here overlap and we would rather you bought one poster than two.

How often do posters need replacing?

Whenever the underlying notices change, which is more often than most dealerships check. There is no fixed interval, so check the edition on your wall annually against the current version. An outdated poster does not satisfy the display requirement.

Do we need a Spanish poster?

Advisable wherever you employ Spanish-speaking staff, and required in some states. The Spanish federal poster covers the federal notices; check your state's own language requirements separately, since they vary.

We operate in more than one state. Does one poster cover us?

No. State notices differ, so each location needs the poster for the state it is in. Order per site rather than per company. Tell us the states and we will confirm what each location requires.

Commission Voucher or Compensation Report?

Whether you need both parties to hold a copy. The Voucher is the simpler summary. The Compensation Report is 2-part carbonless, so the salesperson keeps one and the office keeps the other, which is what resolves a disagreement later.

Why use a paper application when we hire online?

Because what you ask matters as much as how you collect it. The EMP-1 form is structured to avoid questions that fair employment practice laws prohibit, which is easy to get wrong in a form built in-house. Many dealerships use it as the template for their online version as well as on paper.