Sales Form for Automotive Business

Sales Form for Automotive Business

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Every vehicle sale generates a paper trail, and the forms you use decide how fast the desk moves and how well the file holds up years later. Dealermarket stocks the full set of car dealership sales forms, from the appraisal on a trade through to delivery paperwork.

The core set is a vehicle purchase agreement, an odometer disclosure form (blue screen for paper filing, or plain where you scan or submit digitally), a trade appraisal, and a We Owe form so the second key or promised repair is written down rather than remembered. Financing deals add a notice to co-signer and agreement to provide insurance.

Also here: used car forms and lot forms including the police book, addendum stickers for dealer-added equipment, and greeting cards for follow-up. Custom carbonless forms can reproduce a form you already use. Requirements vary by state, so confirm current rules with your state motor vehicle authority before standardising.

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  • Used Vehicle Order Books
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    Used Vehicle Order Books

    SKU: 8339

    Used Vehicle Order Books can serve as a worksheet during negotiation or as a final sales agreement at point of sale. Each book includes a heavy-duty wraparound cover to prevent write-through when...

    $17.99
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  • Used Vehicle Appraisal Form
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    Used Vehicle Appraisal Form

    SKU: 8337

    Used Vehicle Appraisal Form is a 3-part snap-out carbonless form for evaluating used vehicles at purchase or trade-in. Printed in blue ink on White, Canary, and White Tag stock, the heavier White Tag...

    $29.99
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  • "AS-IS" Dealer Warranty Disclaimer
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    "AS-IS" Dealer Warranty Disclaimer

    SKU: 8246

    The "AS-IS" Dealer Warranty Disclaimer form provides written proof of the customer's acceptance of a vehicle sold without warranty, protecting your dealership from future claims. 2-part edge-glued...

    $19.99
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  • Vehicle Deal Label - 1 Part
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    Vehicle Deal Label - 1 Part

    SKU: 8102

    Vehicle Deal Label 1-Part (Form AA-168 P/A) is a single-ply yellow label with permanent adhesive back, used to identify and track vehicles through the deal process. Sticks directly to the vehicle or...

    $23.99
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  • Four Square Form
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    Four Square Form

    SKU: 8015

    The Four Square Form provides a structured negotiation worksheet for car dealership sales. The four-quadrant layout covers the key variables of a vehicle deal: selling price, trade-in value, down...

    $14.99
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  • Snap Out Vehicle Invoice 6131-4
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    Snap Out Vehicle Invoice 6131-4

    SKU: 8011

    Snap Out Vehicle Invoice 6131-4 is an easy-to-use 4-part universal vehicle invoice with large areas for vehicle identification, optional equipment, and accessories. Pre-numbered from the factory in...

    $37.99
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  • Test Drive Agreement Form
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    Test Drive Agreement Form

    SKU: 8007

    The Test Drive Agreement Form documents customer information and vehicle details before a test drive, creating a paper trail that helps protect the dealership against damage or theft claims...

    $17.99
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  • Privacy Notice
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    Privacy Notice

    SKU: 8004

    Dealerships are required to provide a privacy notice to every customer disclosing how their non-public personal information is collected and used in a financial transaction. Privacy Notice Form...

    $23.99
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  • After Hours Shopper Box
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    After Hours Shopper Box

    SKU: 7315

    The After Hours Shopper Box gives car dealerships a secure, weatherproof way to capture customer leads from lot visitors outside business hours. All-steel construction, no plastic flaps to break,...

    $742.99
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  • Customer Lead Cards
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    Customer Lead Cards

    SKU: 7230

    Customer Lead Cards are heavy stock, single-part cards designed to capture contact and vehicle interest information from lot visitors. Pre-printed in blue ink and sized to fit the After Hours Shopper...

    $21.99
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  • Fuel Requisition Book
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    Fuel Requisition Book

    SKU: 6365

    Fuel Requisition Book is a 3-part carbonless book for tracking fuel dispensed from a dealership's internal fuel supply. Sequential pre-numbering in red ink provides an auditable control record of...

    $13.99
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  • Guest Register Book
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    Guest Register Book

    SKU: 5865

    The Guest Register Book captures detailed prospect information for each showroom visitor and includes a plan of action section for structured follow-up tracking, making it a prospect management tool...

    $27.99
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  • Contact Report
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    Contact Report

    SKU: 5863

    The Contact Report is a compact 3-part carbonless form for tracking prospect and potential buyer contacts through the sales follow-up process. The heavy White stock part 3 provides a durable retained...

    $25.99
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  • Universal Credit Application
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    Universal Credit Application

    SKU: 5580

    The Universal Credit Application captures all required credit information on a single oversized form, no second page needed. The 8-1/2"x17-5/8" format provides ample space for comprehensive credit,...

    $49.99
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  • Sales Summary
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    Sales Summary

    SKU: 5550

    The Sales Summary form consolidates the deal summary and three integrated pay vouchers into one legal-size document, eliminating the need for separate voucher forms at close. The 3-part snap-out...

    $25.99
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  • Trade in Vehicle Combination Form
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    Trade in Vehicle Combination Form

    SKU: 4801

    The Trade-In Vehicle Combination Form TIV-6 is a 6-part carbon interleaved snap-out packet that consolidates the key trade-in documents into a single form. Premium-grade carbon delivers legible...

    $53.99
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  • Sold Vehicle Combination Form
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    Sold Vehicle Combination Form

    SKU: 4800

    The Sold Vehicle Combination Form SV-8 is an 8-part carbon interleaved snap-out packet that consolidates the key sold-vehicle documents into a single form, saving time in processing and reducing...

    $67.99
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  • Lease Odometer Statement ODOM-489-L
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    Lease Odometer Statement ODOM-489-L

    SKU: 843

    Lease Odometer Statement ODOM-489-L is a 3-part snap-out carbonless form for documenting mileage disclosure on leased vehicles, required at both lease inception and lease return under federal mileage...

    $18.99
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  • ADP Odometer Disclosure Statement
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    ADP Odometer Disclosure Statement

    SKU: 840

    The ADP Odometer Disclosure Statement is a 2-part snap-out carbonless form sized to align with ADP* pre-programmed DMS printers, providing federal mileage disclosure compliance with accurate printer...

    $20.99
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  • Used Car Inventory Card
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    Used Car Inventory Card

    SKU: 796

    Used Car Inventory Card is a compact 2-part snap-out carbonless card for tracking used vehicle inventory at the lot level. The Green and White Tag color scheme makes the original and retained copy...

    $17.99
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  • Internal Authorization Book
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    Internal Authorization Book

    SKU: 655

    Internal Authorization Book creates a permanent written record of who authorized work, equipment additions, or equipment removals on a vehicle. Each page holds two complete authorization sets side by...

    $25.99
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Sales Forms for Car Dealerships

Every vehicle sale generates a paper trail, and the forms you use decide how fast the desk moves and how well the file holds up years later. Dealermarket stocks the full set, from the appraisal on a trade to the delivery paperwork, in stock formats and custom printed with your dealership information.

Appraisal and Trade-In

The deal starts before the sale. The used vehicle appraisal form is a 3-part snap-out carbonless form for evaluating trades at purchase, and the used vehicle appraisal book is a compact bound version for use on the lot, with part 3 staying in the book as your permanent record. Verify existing finance with the payoff verification pad, which documents the exact payoff amount and who confirmed it.

Negotiation and Purchase

Used vehicle order books work as a worksheet during negotiation or as the final agreement at the point of sale, with a heavy wraparound cover to prevent write-through. The car dealer purchase agreement form is a standard 2-part form sold in packs of 100, edge-glued for pad-style use at the desk.

Disclosures and Compliance

Odometer disclosure is stocked in two versions: the ODOM-65-3 with blue screen for easy identification, and the plain ODOM-103N without the background tint, for states and dealerships that scan or submit digitally. Financing deals also use the notice to co-signer and the agreement to provide auto insurance. Required warranty disclosure is covered under AS IS buyers guides.

Delivery and After the Sale

Unwritten promises cause most post-sale disputes. The We Owe 3-part form records what the dealership still owes the customer, and the We Owe You Owe form documents both sides of the transaction on a single form. Summarize the finished deal with the deal recap form, and send customers off with greeting cards.

Inventory and Records

The used vehicle inventory card is a 2-part patterned carbon card capturing accounting and sales information for each unit. The used car record book, known in the trade as a police book, gives a bound record of used vehicle transactions and is required by law in some states. Browse more under used car forms and lot forms.

Window Stickers and Addendums

Dealer-added equipment and pricing go on addendum stickers, available pre-printed in black, blue, or red ink, or as plain stock for dealerships printing their own. Laser-compatible window stickers include the custom Peel-n-Seal external sticker and stock laser stickers.

Custom Printed Forms

Put your dealership name and your own layout on the paperwork. Custom 3-part carbonless forms can match a form you already use or be designed with our customer service team. See also custom printed deal jackets and custom printed envelopes and checks.

More Sales Supplies

Browse all car dealership sales forms, or see vehicle deal jackets for filing the completed deal. Autosoft DMS users should also see Autosoft DMS forms and checks.

FAQ

Which sales forms does every dealership need?

The core set is a purchase agreement, an odometer disclosure statement, a trade-in appraisal form, a We Owe form, and an AS IS buyers guide for used inventory. Financing adds a notice to co-signer and an agreement to provide insurance.

What is a We Owe form?

It records anything the dealership agreed to provide after delivery: a second key, a repair, an accessory, a detail. Written down and signed, it prevents the argument that starts three weeks later when nobody remembers exactly what was promised. The We Owe You Owe version covers obligations in both directions on one form.

Do these forms meet my state's requirements?

Our forms are designed to capture the disclosures commonly required in vehicle sales, including odometer statements and warranty disclaimers. Requirements vary by state and change over time, so confirm current rules with your state motor vehicle authority or your dealership's counsel before standardizing on any form. If your state requires specific wording, custom printed forms can be produced to match.

Which odometer disclosure version should I order?

The blue screen version makes part 1 easy to identify in a stack, which suits paper-based filing. The plain no-screen version is built for dealerships and states that scan or submit digitally, since the tinted background can interfere with scanning.

What is a police book?

The used car record book is a bound register of used vehicle transactions, called a police book because law enforcement and regulators may inspect it. Some states require dealers to maintain one. Check whether yours does before assuming a digital record is sufficient.

Can I get forms printed with my dealership name?

Yes. Custom carbonless forms are printed with your dealership information and can reproduce a form you already use, so staff keep the same layout. Send a sample or work with our customer service team on a new design.